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Prerequisites for Using Remote Desktop

Before you begin, ensure you have the following information and tools ready:

  • Server's IP Address: The unique identifier for your server on the network.

  • RDP Username: Typically, this is "Administrator."

  • Administrator Password: The password for the administrator account on your server.

  • Remote Desktop Client: A software application for connecting to your server (e.g., Microsoft Remote Desktop).

Step 1: Enable Remote Desktop on Your Windows Server

To allow Remote Desktop connections, you need to enable the feature on your Windows server. Here’s how:

1. Open System Properties: Press Win + R to open the Run dialog box. Type sysdm.cpl and press Enter to open System Properties.

2. Enable Remote Desktop: Navigate to the Remote tab. Select "Allow remote connections to this computer". Click OK to save the changes.

Step 2: Determine Your Server's IP Address

You need your server's IP address to connect via Remote Desktop. Follow these steps to find it:

1. Open the Command Prompt: Press Win + R , type cmd , and press Enter.

2. Find the IP Address: Type ipconfig /all and press Enter. Look for the "IPv4 Address" line. Note the IP address listed.

Step 3: Download and Install a Remote Desktop Client

A Remote Desktop Client is essential for accessing your server . Depending on your operating system, you might use different clients:

  • Windows: Remote Desktop Connection (built-in).

  • Linux: RDesktop or Remmina.

  • Mac OS: Microsoft Remote Desktop from the Mac App Store.

Step 4: Connect to Your Server Using Remote Desktop

Connecting from a Windows Computer

1. Open Remote Desktop Connection: Press Win + R , type mstsc , and press Enter.

2. Enter Connection Details: In the Computer field, enter your server’s IP address. In the Username field, type "Administrator." Click Connect.

3. Log In: When prompted, enter your administrator password and click OK. Your server's desktop interface should now load.

Connecting from a Linux Computer

1. Install RDesktop: Open a terminal window. Install RDesktop using your package manager (e.g., sudo apt-get install rdesktop for Debian-based systems).

2. Connect to the Server: In the terminal, type rdesktop . When prompted, enter "Administrator" as the username and your password.

Connecting from Mac OS

1. Install Microsoft Remote Desktop: Download and install the Microsoft Remote Desktop app from the Mac App Store.

2. Set Up the Connection: Open the app and click New. Enter your server’s IP address, "Administrator" as the username, and your password. Save the connection.

3. Connect to the Server: Select the server from the list and click Start. Enter your login credentials when prompted.

Step 5: Adjusting Remote Desktop Settings

Customize your Remote Desktop experience by adjusting settings:

1. Show Options: In the Remote Desktop Connection window, click Show Options.

2. Customize Settings: Adjust display size, color depth, and local resources (e.g., printers, clipboard). In the Advanced tab, configure settings like network-level authentication.

Step 6: Adding Users to the Allowed List

To allow multiple users to connect simultaneously:

1. Open System Properties: Go to the Remote tab as in Step 1.

2. Select Users: Click Select Users. Click Add and enter the usernames of the users you wish to allow.

Step 7: Troubleshooting Common Issues

Incorrect IP Address

Ensure you have entered the correct IP address for your server. Use ipconfig in the Command Prompt on your server to verify.

Network Connectivity

Ensure your client device is on the same network as the server, or that you have a stable internet connection if connecting remotely.

Firewall Settings

Check that your firewall allows Remote Desktop connections. In the Control Panel, go to System and Security > Windows Defender Firewall and enable Remote Desktop through the firewall.

Remote Desktop Services

Ensure the Remote Desktop Services are running on your server:

1. Open Services: Go to Control Panel > Administrative Tools > Services.

2. Check Status: Locate "Remote Desktop Services" and ensure it is running.

Securing Your Remote Desktop Connection

One of the most crucial aspects of using Remote Desktop Protocol (RDP) is ensuring the security of your connection, especially when accessing sensitive information on your Windows server. One way to achieve this is by using security certificates to encrypt your connection, providing an extra layer of protection against unauthorized access and data breaches.

Install a Certificate

When it comes to obtaining a certificate for your Remote Desktop connection, you have two primary options: obtaining a certificate from a trusted Certificate Authority (CA) or using a self-signed certificate for testing purposes.

Certificate from a Trusted CA

Obtaining a certificate from a trusted CA involves purchasing or obtaining a digital certificate from a reputable certificate provider. These certificates are issued and verified by well-known CAs, ensuring their authenticity and trustworthiness. To obtain such a certificate, you typically need to generate a certificate signing request (CSR) from your server, submit it to the CA, and then install the issued certificate on your server.

Self-Signed Certificate

Alternatively, for testing or internal use, you can generate a self-signed certificate directly on your server. Self-signed certificates are not verified by a third-party CA but can still provide encryption for your connection. However, they may trigger security warnings in some client applications since they lack the validation provided by trusted CAs.

Configure Remote Desktop to Use the Certificate

Once you have obtained or generated a certificate, you need to configure your Remote Desktop Connection client to use it for secure connections.

1. Access Remote Desktop Connection Settings: Open the Remote Desktop Connection client on your local computer. Click on Options to access advanced settings.

2. Navigate to Advanced Settings: In the Advanced tab, click on Settings under the section labeled Connect from anywhere.

3. Specify Server Hostname and Certificate: Enter your server’s hostname or IP address in the designated field. Next, select the appropriate certificate from the dropdown menu. This dropdown should display all available certificates installed on your system, including any self-signed or CA-issued certificates.

4. Save Settings: Once you have entered the necessary information, click OK to save your settings and return to the main Remote Desktop Connection window.

TSplus Remote Desktop Solution

For an enhanced remote desktop experience, consider using TSplus. Our solution offers robust features for secure, efficient, and user-friendly remote access to your servers. Visit tsplus.net to learn more about how our remote desktop solutions can benefit your business.


Using Remote Desktop to connect to your Windows server is a vital skill for managing and maintaining your server from anywhere. By following the steps outlined in this guide, you can set up and configure a secure and efficient Remote Desktop connection, ensuring you have reliable access to your server whenever you need it.

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